top of page

Get 100% ZATCA invoicing compliant with ApiZatca

Effortless integration with any ERP/POS system.

100% ZATCA compliant with API integration

Full assistance to comply with all ZATCA regulations

ZATCA E-Invoicing: Integration Processes


Phase 2 of ZATCA E-Invoicing in Saudi Arabia is crucial as taxpayers must integrate their ERP/POS systems with ZATCA's Fatoora portal, with the implementation planned in waves based on taxpayers' turnover.


The integration process is crucial and depends on business requirements and the type of e-invoices to be generated. This article explains the most commonly used integration processes to comply with Phase 2 of e-invoicing in Saudi Arabia.



ZATCA E-invoicing process for Standard Tax Invoice(Online always):


You can integrate multiple ERP/POS units through Restful' APIs Solution, this integration method is favored for its capacity to facilitate smooth invoice generation while making minimal changes to your existing ERP/POS/billing systems.


The scenario will be as follow:


  • Your ERP/POS system generates an invoice and transmits it to the API solution, including all mandatory fields in JSON format.

  • Then, the API solution validates the invoice and generates a corresponding hash. It then sends the invoice in a specified XML format to ZATCA for clearance.

  • After ZATCA approves the standard tax invoice, ZATCA shares the cleared e-invoice with a QR code and cryptographic stamp with the API solution.

  • The ERP/POS system get the e-invoice in XML format, which includes a QR code and cryptographic stamp.

  • Finally, you have the capability to issue a ZATCA-compliant e-invoice to the buyer, presented in PDF/A3 format with embedded XML or only XML format.

  • Furthermore, the ERP/POS system store the generated e-invoice for future reference and compliance requirements.


Zatca Standard invoice process


ZATCA E-invoicing process for Simplified Tax Invoice(Online):


For simplified invoices, you have the option to report them in real-time (at the time of sale) (online mode). The e-invoicing process for this option is as follows:


  • Your ERP/POS system generates an invoice and transmits it to the API solution, including all mandatory fields in JSON format.

  • Tthe API solution validates the invoice and generates , QR code, and cryptographic stamp. It then sends the invoice in a specified XML format to ZATCA for reporting.

  • The API solution receives the reporting status from Zatca.

  • The API solution send the e-invoice in XML format, which includes a QR code and cryptographic stamp to the ERP/POS system.

  • The ERP/POS system can issue the reported e-invoice to the buyer in a physical copy or soft copy in PDF/A3 with embedded XML.

  • Finally, the ERP/POS system store the generated e-invoice for future reference and compliance requirements.


Zatca e invoicing Simplified invoice process (Online)


Zatca E-invoicing process for Simplified Tax Invoice(Offline):


In case you cannot ensure real-time reporting, you can generate e-invoices offline with XML and QR codes and later report the invoices to ZATCA (within 24 hours max).

The e-invoicing process for this option is as follows:


  • You can generate invoices in your ERP/POS system offline, complete with Hash, QR code, and cryptographic stamp,

  • It's crucial to issue the simplified tax invoice to the buyer immediately at the point of sale, providing it in either physical form with a QR code or in PDF/A3 format with embedded XML.

  • Following the sale, the ERP/POS system establishes a connection with the API solution at specified intervals and forwards the e-invoice in a designated XML format for reporting.

  • Then, the API solution solution transmits the e-invoice data to ZATCA for processing.

  • Once ZATCA validates the e-invoice, the API solution retrieves the reporting status and send it to the ERP/POS.

  • Finally, the ERP/POS system store the e-invoice for future reference and compliance requirements.



Zatca e invoicing Simplified invoice process (Offline)


Comentários


Os comentários foram desativados.
RECENTLY PUBLISHED
bottom of page